The way you respond to applications during your hiring process is a reflection of your company.

Job applicants spend so much time customizing their CVs and cover letters when applying for jobs so for their application to be acknowledged or even rejected can be significant to them. Having neither of these emails sent can be very discouraging to applicants and in the event of both cases, they may not wait around to hear back from you which could mean your company could miss out on a potential candidate that would be suitable for your advertised role.

It is much easier to let a candidate know that their application has been acknowledged or that they or not suitable for the role at this time. Here are two sample emails for you to send to help you communicate better with your candidates during your hiring process


Sample Acknowledgement Email

This email is to let you know that we have received your application. We appreciate your interest in (Your Companies Name) and the position to which you applied for. We are currently reviewing applications and expect to schedule interviews in the next couple of weeks. If you are selected for an interview with our Human Resources Staff/hiring manager will be in touch shortly.

Thank you, again, for your interest in our company. We do appreciate the time that you invested in this application.

___________ sign off with hiring managers name


Sample Rejection Email

Thank you for your application for the position of marketing coordinator at  123 Designs. As you can imagine, we received a large number of applications. I am sorry to inform you that you have not been selected for an interview for this position.

123 Designs thank you for the time you invested to apply for the marketing coordinator position.

We encourage you to apply for future openings for which you qualify.

Best wishes for a successful job search. Thank you, again, for your interest in our company.


________________ Sign off with hiring managers name.